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If I need help, who can I contact?

Our support team is happy to help you! Call us at 800.330.2052 (M-F 6 am - 6 pm PT; Sat 6 am - 3 pm PT).

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Can I give you suggestions?

Certainly, we love hearing what's on your mind! You can:

  • Call our support team at 800.330.2052.
  • Send us email or go to the overflow menu on the upper right of any screen, tap Settings, and then tap Send Feedback.
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What is the QuickBooks Online app?

It's the QuickBooks mobile app that keeps you connected when you're away from your computer. Use it to view, create and edit invoices, quotes, and customer info. With QuickBooks Online you can spend more time with customers and be free to do other important things to run your business.

Visiting a customer?

  • See if there are overdue invoices you can resolve while you're there.
  • Need to add an expense with a receipt photo as you go. Add as many as you want, anytime. You'll save time!.
  • Want to create or edit an estimate, invoice, payment or sales receipt? Convert an estimate to an invoice on the spot. It's easy!
  • Schedule a Google Calendar appointment with your customer ahead of time? It's a snap!
  • Need to contact the customer before you visit? Call or email directly from the QuickBooks Online app.
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How does it work with QuickBooks Online?

QuickBooks Online is always in sync with your QuickBooks Online on the web. Customer, estimate, invoice, payment, and sales receipt data you add or update in QuickBooks Online on the web is immediately available in QuickBooks Online. And any data you add or update in the app is immediately available in your QuickBooks Online on the web. Wherever you decide to work, your data is always up to date and available.

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How does my data get into QuickBooks Online?

When you sign in, QuickBooks Online app loads your data in the background while you begin working. You'll see a progress bar at the bottom of the screen until loading is finished. It's OK to work with your data or make changes while your data is loading. QuickBooks Online continues refreshing data in the background as you work. Just make sure you're connected to the Internet so the app can get your data.

If this is the first time you're signing in, or if it's been a while since you last signed in, the new data will take a little longer to load.

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Which Android operating systems are supported?

We currently support Android OS 2.2 and greater.

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Are my data and privacy safe?

Yes! The same security that protects your QuickBooks data applies when you use QuickBooks Online for Android. For more about how we protect your data, see our Online Security Center. You'll find additional details in QuickBooks Help.

We participate in the TRUSTe certification program and keep your data and privacy safe.

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How do the Activity feeds work?

When you sign in, the Recent Activity feed displays. Here you'll see your latest transactions in chronological order.

  • You can tap any transaction to see the details.
  • Tap the customer name to see the customer details for that transaction.

In the Today feed, you'll see activities that need your attention right away.

  • You can tap on any item to take action. For example, you can follow up on an overdue invoice or turn an estimate into an invoice.
  • Only transactions within the last 180 days from today will show.
  • If there are no items in this feed, you can enjoy the gift of time and take care of other areas of your business.

In the Upcoming feed, you'll see activities that will need your attention soon.

  • You can tap on an item to check it out now or wait until it appears in the Today feed.
  • Only transactions overdue within the next 7 days will show.
  • If there are no items in this feed, check back tomorrow.

Accessing Activity feeds

From the side menu, go to Company > Activity. Once you tap a feed item, you will then need to access the feeds by tapping "Activity" under Company on the side menu.

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What's the fastest way to create a new transaction?

From the side menu, tap the + next to what you want to create: Customers, Expenses, Estimates, Invoices, Sales Receipts or Payments.

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Can I import and export contacts between my personal phone list and QuickBooks Online?

Yes! To add someone from your phone contact list to your QuickBooks Online customer list:

  1. On the side menu, tap the + next to Customers, then tap Add from Contacts.
  2. Tap the person's name you want to add as a new customer, and tap Save.
  3. You can change details in any field and then save to create your new customer.
  4. Note: You can also add a phone contact from your Customer page by tapping the menu icon, and then tap Import device contacts.

To add a QuickBooks customer to your phone's contact list:

  1. On the Customer List page, tap the customer name to display details.
  2. Tap the menu icon at the top of the screen, and then tap Add to device contacts.
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How do I add a vendor?

To add a vendor:

  1. From the side menu or the Vendors page, tap the Vendors +.
  2. Enter and save your vendor information.

Note: See the QuickBooks Online Help on the web for info about tracking 1099 payments.

To import vendors from your contacts:

  1. From the side menu, tap the Vendors +, and then tap Add from Contacts.
  2. Tap any name in the Add from Contacts list to import the available info.
  3. Add or edit any additional details and tap Save.

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How do I manage my expenses?

To view expenses:

  1. From the side menu, tap Expenses to see your expense list.
  2. When you attach a receipt photo to an expense, you'll see a paperclip.
  3. Tap an expense to see the details.
  4. You can also sort the list to quickly find an expense.
  5. Tap the sort icon, and then tap Date, Category, Payee, or Account.
    • Sorting by Category filter lets you see individual expenses.
    • When you sort by date (default) or account you can view all the totals.

To add an expense:

  1. From the side menu, tap the Expenses + to create a new expense.
  2. Enter the amount you paid, and how you paid (tap Credit, Cheque, or Cash).
  3. Select the bank or credit card account you paid from, and select the account.
  4. Enter the remaining information, including:
    • Who you paid.
    • What kind of expense it is.
    • And, anything else you'’d like to remember.

To attach a photo of a receipt:

  1. From an expense screen, tap the Camera icon.
  2. You can take a photo with your camera or choose one from your gallery.
    • To take a photo, tap the Camera icon, and take a photo. When you take a photo while creating the expense, it's attached to the expense.
    • To choose a photo from your gallery, tap the Gallery icon, and choose a photo.

To split an expense:

  1. Create a new expense or open an existing one.
  2. To split the expense between customers or categories, tap Add a Split.
  3. Enter the split amounts, select the expense type/category, the customer it was for, and any notes.
  4. Tap Save.

To edit an expense:

  1. Tap the expense to see details.
  2. Tap the pencil icon, make your changes, and tap Save.
To delete an attachment on an expense:
  1. Tap the expense with the attachment you want to delete.
  2. Tap the garbage can icon.
  3. Tap Yes.
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How do I create a Google calendar appointment?

Note: This new feature is available for Android OS 4.0 and greater.

  1. On the Customer Details screen, tap the +.
  2. Tap Create Appointment.
  3. Complete each field and tap Save to Google Calendar.
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How do I know when a customer is calling me?

You'll see the QuickBooks icon in the notifications bar at the top of the page.

  • Tap and pull the notification bar down to see the customer's name.
  • Tap the notification to open the Customer Details page (where you can call, text or email the customer).
  • If the customer calls while you're using the QuickBooks Online app, you can go to the Home page and tap the notification to see details.
  • When the call ends, you'll see the "Call ended" message in the notifications bar.

The feature is on by default, so you won't miss an important call. To turn it off, go to the overflow menu on the upper right of any screen, tap Settings > select Call-In Notifications > OFF.

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Can I see a customer's location on a map?

Yes, just tap the customer's address to see it on a map.

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How do Call-In and Overdue Invoice notifications work?

A Call-In Notification appears as a popup message when a customer is calling you.

An Invoice Overdue Notification appears as a popup message when you have an overdue invoice.

These notification features are on by default. To turn off a notification, go to the overflow menu on the upper right of any screen, tap Settings > tap Call-In Notifications or Invoice Overdue Notifications > switch to OFF.

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What’s the difference between open, overdue, and paid invoices?

When viewing your invoice list, overdue invoices are listed first so it'’s easy to see who owes you.

  1. Open invoices have open balances.
  2. Overdue invoices have open balances and have also passed their due dates (based on the terms you specified for the invoices). The most overdue invoices appear at the top of the list.
  3. Paid invoices are paid in full.
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How do I customize the header on my first transaction?

The first time you create a transaction (invoice, estimate, or sales receipt) you'll be prompted to add your company information. The details you add to your invoice will automatically show up on other forms you create. For instance, the next time you create an estimate, invoice or sales receipt, they will display all the details you added.

To customize your transaction header:

  1. From the side menu, tap the + next to Invoices.
  2. Add the information about your company.
  3. Tap the right arrow.
  4. Tap Create Your Invoice.
  5. Add your details. You can also add an item by tapping the + next to Add Item.
  6. When all your details are added, tap Save.

Your header can always be edited later by going to the overflow menu on the upper right of any screen, and tap Settings > Company Information.

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How do I edit my customer, estimate, invoice, or sales receipt data?

To edit a customer's details:

  1. On the side menu, tap Customers, tap the customer's name, and then tap the pencil icon.
  2. Make your changes and tap the Save icon.

To edit invoice, estimate, sales receipt or payment details:

  1. On the side menu, tap Customers, Invoices, Estimate, Sales Receipts or Payments, tap the transaction you want to edit, and then tap the pencil icon.
  2. Make your changes and tap the Save icon.
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Can I accept payments on my mobile device?

You can create a “Receive Payment” transaction for a payment you receive from a customer. You can also create a sales receipt for any payment you receive. You cannot process credit cards or deposit checks.

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How do I view, add, and edit payments?

You can create "Receive Payment" transactions to indicate when and how your customers paid you, and open invoice(s) you've applied their payments to. You can also view and edit "Receive Payment" transactions.

To receive a payment:

  1. On the homepage activity feed screens tap the + and choose Payment, or on the side menu, tap the + next to Payments.
  2. Choose the customer who paid you and enter the payment details.
    • The Payment Amount you enter is automatically applied to the oldest open invoice first, followed by the next oldest invoice, and so on.
    • You can enter different amounts for any open invoices, or tap the radio buttons to quickly auto-fill the balance due amounts.
    • If the Payment Amount exceeds all of the open invoice balances, the Unapplied Amount is listed at the bottom of the page.
  3. When you finish adding payment details, tap the Save icon.

Another way to receive a payment:

  1. While viewing the customer's open invoice, scroll to the bottom of the invoice and tap Receive Payment.
  2. When you finish entering payment details, tap Save.

To view payment details:

  1. On the side menu, tap Payments. As you receive payments, they're listed here.
  2. To see payment details, tap a payment. When an invoice is paid in full, the Balance is $0.00, the status is Paid, and any additional payments are listed as the Unapplied Amount.

To edit a payment:

  1. On the side menu, tap Payments.
  2. Tap the payment you want to edit to see the details.
  3. Tap the pencil icon, make your changes, and then tap Save.
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How do I create a new item to add to a transaction?

To create a new item:

  • In the menu, tap Estimates, Invoices, or Sales Receipts.
  • Tap the + next to ADD ITEM and then tap the Create Item button.
  • Enter the item name, description, price or rate, and select the appropriate account for the product or service.
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Why can't I edit certain transactions?

Some transactions can't be edited in QuickBooks Online. For example, you can't edit an invoice or sales receipt that has partial or full payments applied through the QuickBooks Merchant Services (QBMS) system.

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What if I use custom transaction numbers in QuickBooks?

When you create a new transaction in QuickBooks online for Android, the number is unassigned so that you can add your custom number to it in QuickBooks.

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If I've customized my QuickBooks forms, does the custom data display?

If you entered data in a custom field in QuickBooks, you'll see the custom field and the data when you preview the estimate or invoice. If you didn't enter data in a custom field, the field won't display.

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Can I view and add sub-customers?

Yes! If you currently use sub-customers in QuickBooks, you'll see them on the customer and transaction list pages.

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Why use sub-customers?

Use sub-customers to track the cost of work and services you provide for a customer.

  • You can have up to 4 levels of sub-customers below a parent customer. 1 or 2 sub-customer levels work for most businesses.
  • You can change the parent customer associated with a sub-customer, but you can't edit a parent customer to make it a sub-customer, or edit a sub-customer to make it a parent customer.

To add a new sub-customer:

  1. Tap + on the home page and tap Customers
  2. On the Add Customer page tap the checkbox (this is a sub-customer) to see the Sub of field and Bill with parent option.
  3. Add the parent customer name in the Sub of field.
  4. If this sub-customer should be billed with the parent, leave the default checked.
    Note: If you uncheck this, you'll bill this customer, not the parent. See QuickBooks Help for more about the "Bill with parent" and "Bill this customer" settings.
  5. Add the phone, email, address, and terms, and confirm that the entries are correct.
  6. Save your entries.
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Can a customer's open balance differ from the sum of the customer's invoices?

This can happen if the data on your device is momentarily out of sync with QuickBooks, or if the customer has invoices over 179 days old.

  • If you think you might not have the latest QuickBooks data on your device and want to refresh the data, on the overflow menu on the upper right of any screen, tap Settings > Refresh Data.
  • Even if the open balance and sum of the invoices still don't match, rest assured your customer's open balance is correct! If the customer has invoices over 179 days old, they don't appear in the invoice list, but their open balances are included in the open balance you see.
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How many estimates appear on the Estimates List screen?

When you sync your data quickly, we show only the 500 most recent estimates. Estimates over 179 days old aren't listed.

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How many sales receipts appear on the Sales Receipts List screen?

To sync your data quickly, we show only the 50 most recent sales receipts. Sales receipts over 179 days old aren't listed.

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How can I change the sales tax amount on a transaction?

Note: To see the tax override feature in the mobile app, first go to QuickBooks Online on the web and create your tax codes in the company file.

On an estimate, invoice, or sales receipt:

  1. Tap the Tax entry box. The number keypad appears.
  2. Enter the tax amount.
  3. Tap Done.

The tax amount is not editable if you have not selected any tax from the "Select Tax" field, have not selected “None” when you select a tax, or if the transaction belongs to old tax model. For example, when you try to edit or view a transaction that has the tax name "Original Sales Tax".

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How do I manage my tax?

To manage taxes for your business, go to the overflow menu on the upper right of any screen, and tap Settings > Tax Rates. There you can:

  • View a list of all your tax rates
  • Add tax rates (Single and combined)
  • Edit an existing tax rate

Add a sales tax:

  1. From Settings, tap Tax Rates.
  2. Tap the +, and select Single tax rate or Combined tax rate.
  3. For a Single rate: Add your new tax rate information, tap Done, and then tap Save.
  4. For a Combined rate: Add your new tax rate information for 2 or more components, tap Done, and then tap Save.

Note: Select Combined tax rate if your tax agency makes you break down this tax into multiple parts, such as city, county, and state taxes.

Add a new tax rate on a transaction:

  1. From an estimate or invoice screen, tap the + next to Add Item.
  2. On the Item screen, check the Taxable checkbox, and tap Add.
  3. On the Invoice screen, tap Add Tax.
  4. Add your new tax rate information, and tap Save.

Edit a tax rate:

  1. From Settings > Tax Rates, tap the rate you want to edit.
  2. Tap the pencil icon.
  3. Make your changes to the tax rate. The Agency cannot be edited.
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How do I add an income account?
  1. From an invoice or estimate, tap Add Item > Create Item.
  2. Add Item info and tap Select Account.
  3. Tap Add Income Account.
  4. Add the Income Account name, number, and description.
  5. If this is a SubAccount, check the box and select the Parent Account.
  6. Tap Save.
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What should I know about multicurrency?

QuickBooks Online for Android currently shows only the customers and transactions that use your home currency. If you have customers and transactions that use other currencies, you’ll need to view and work with them in QuickBooks Online on the web.

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If I don't see my latest data, can I refresh my data manually?

You can refresh all of your QuickBooks data on your device, which might take a few minutes.

  1. From the overflow menu on the upper right of any screen, tap Settings.
  2. Then tap Refresh Data.

Just make sure you're connected to the Internet so QuickBooks Online can get your data.

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What do I do if I get an error while data is loading?

If there's a problem loading your data, just follow the instructions at the bottom of the screen. To refresh your data manually, go to the overflow menu on the upper right of any screen, and then tap Settings > Refresh Data.

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I'm getting errors when I try to sign in. What do they mean?

If you get the following errors, here's what they mean and what you can do:

  • "Account not entitled" means your QuickBooks Online account subscription might be inactive. Be sure your subscription is active and try to sign in again.
  • "Cannot login with valid profile" means you might not be connected to the Network or Wi-Fi. Make sure you're in a Network / Wi-Fi coverage area and try again.

If you still can't sign in, call support at 800.330.2052.

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I'm getting errors after upgrading. What should I do?

If you get these errors, here's what you can do:

  • "Linked program no longer installed after update." Restart your device and try again.
  • "Sorry, there was a problem saving your data." Uninstall the application, then reinstall it from the marketplace.

If these actions don't fix the problem, please call support at 800.330.2052.

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What do I do if Google Play charged my credit card, and then I got an error?

Not to worry, nothing is wrong with your credit card or subscription. Your purchase was successful and you can still use QuickBooks Online. We will continue to update your subscription status. You can easily check your status from the overflow menu on the upper right of any screen, and then tap Settings > Subscription. Once your subscription successfully updates, you will see your next renewal date.

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How do I cancel my subscription?

You can cancel your subscription through Google Play on the web, the Google Play Store app, or Google Wallet. Here’'s steps for each way.

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What are the Terms of Service for QuickBooks Online?