Clickable Form W-2 for 2008
The IRS requires most employers to file payroll Forms W-2 and W-3 at the beginning of each year for the previous year. Form W-2 (Wage and Tax Statement) is the multi-part end-of-year form you send to each employee and submit to federal, state, and local tax agencies. The form shows an employee's wages and taxes withheld for the year. Form W-3 (Transmittal of Wage and Tax Statements) is a summary of all the W-2 forms you are submitting to the federal government.

Employers must give their employees copies of their Form W-2 by January 31. Additionally, employers must file Copy A of each W-2 with the Social Security Administration, along with a Form W-3, by February 28th (April 2nd if you file electronically).

To ensure that your W-2s print correctly, please review the following:
Click any blank on the form to see the IRS instruction, how QuickBooks derives the information, and troubleshooting tips.
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This is an IRS form. If you print your forms directly from QuickBooks they may look different, but they have been approved by the IRS. Click here to view Intuit's W-2/W-3 Approval Letter.

IMPORTANT: If you are an Assisted Payroll customer, our service prepares and files payroll tax returns and W-2s with appropriate agencies for you. This information is provided for your reference only. If you identify an error on your W-2s or filed payroll tax forms, please submit a request for assistance to Assisted Payroll online at:

NEW FOR 2008:
The "Employee's social security number" box has moved from box d to box a. The "Control number" box has been moved from box a to box d. This move is a security measure for those employers who furnish hardcopy W-2s to their employees using a window envelope.