Clickable Form W-2 for 2008
The IRS requires most employers to file payroll Forms W-2 and W-3 at the beginning of each year for the previous year. Form W-2 (Wage and Tax Statement) is the multi-part end-of-year form you send to each employee and submit to federal, state, and local tax agencies. The form shows an employee's wages and taxes withheld for the year. Form W-3 (Transmittal of Wage and Tax Statements) is a summary of all the W-2 forms you are submitting to the federal government.
Employers must give their employees copies of their Form W-2 by January 31. Additionally, employers must file Copy A of each W-2 with the Social Security Administration, along with a Form W-3, by February 28th (April 2nd if you file electronically).
To ensure that your W-2s print correctly, please review the following:
- Be sure to purchase W-2 paper that works with the payroll service you are currently using. If you are unsure which type of paper to use, go to www.intuitmarket.com. If you click on the "Tax Products" tab, then select "Laser W-2 Blank Perforated Paper and Envelope Kit”, the system will send the correct W-2s based on your payroll service. Don't choose the option "W-2 Kits," on that page, as it will not give you the option of choosing your payroll service (and you may receive the wrong paper).
- Update your tax tables around mid-December, prior to printing your W-2s to ensure that the correct dates appear on the forms.
Click any blank on the form to see the IRS instruction, how QuickBooks derives the information, and troubleshooting tips.
This is an IRS form. If you print your forms directly from QuickBooks they may look different, but they have been approved by the IRS. Click here
to view Intuit's W-2/W-3 Approval Letter.
IMPORTANT: If you are an Assisted Payroll customer, our service prepares and files payroll tax returns and W-2s with appropriate agencies for you. This information is provided for your reference only. If you identify an error on your W-2s or filed payroll tax forms, please submit a request for assistance to Assisted Payroll online at: www.quickbooks.com/contactme.
The "Employee's social security number" box has moved from box d to box a. The "Control number" box has been moved from box a to box d. This move is a security measure for those employers who furnish hardcopy W-2s to their employees using a window envelope.