W2 - 2009

Clickable Form W-2 for 2009

The IRS requires most employers to file payroll Forms W-2 and W-3 at the beginning of each year for the previous year. Form W-2 (Wage and Tax Statement) is the multi-part end-of-year form you send to each employee and submit to federal, state, and local tax agencies. The form shows an employee's wages and taxes withheld for the year. Form W-3 (Transmittal of Wage and Tax Statements) is a summary of all the W-2 forms you are submitting to the federal government.

Employers must give their employees Copies B, C, and 2 of their Form W-2 by February 1, 2010. Additionally, employers must file Copy A of each W-2 with the Social Security Administration, along with a Form W-3, by March 1, 2010 (March 31 if you file electronically).

To ensure that your W-2s print correctly, please review the following:

Be sure to purchase W-2 paper that works with the payroll service you are currently using. If you are unsure which type of paper to use, go to here. If you click on the "Tax Products" tab, then select "Laser W-2 Blank Perforated Paper and Envelope Kit”, the system will send the correct W-2s based on your payroll service. Don't choose the option "W-2 Kits," on that page, as it will not give you the option of choosing your payroll service (and you may receive the wrong paper).
Update your tax tables around mid-December, prior to printing your W-2s to ensure that the correct dates appear on the forms.

This is an IRS form. If you print your forms directly from QuickBooks they may look different, but they have been approved by the IRS. Click here to view Intuit's W-2/W-3 Approval Letter.

IMPORTANT: If you are an Assisted Payroll customer, Intuit prepares and files payroll tax returns and W-2s with appropriate agencies for you. This information is provided for your reference only. If you identify an error on your W-2s or filed payroll tax forms, please contact us.

Military differential pay: Employers paying their employees while they are on active duty in the United States uniformed services should treat these payments as wages. Differential wage payments made to an individual while on active duty for more than 30 days are subject to income tax withholding, but are not subject to social security, Medicare, and unemployment taxes. Report differential wage payments in box 1, and any federal income tax withholding in box 2. Differential wage payments made to an individual while on active duty for 30 days or less are subject to income, social security, Medicare, and unemployment taxes. Report any social security and Medicare taxes in boxes 4 and 6.

Reporting for nonqualified deferred compensation plans: You are not required to complete box 12 with code Y (deferrals under nonqualified plans subject to section 409A).