Using the Options dialog box

You can also use the Options dialog box to select or change all program options, including those that you cannot select or set up using the Options Setup Wizard.

To open the Options dialog box:

From the Tools menu, select Options.

Click the other selections on the left side of the Options dialog box to see the different categories of options.

Press ENTER or TAB, or use your mouse to move to new fields.

To get help, click the Help button.

After you finish making selections, click OK to save them.


Tip:	The Electronic Filing and Bank Products selections only appear in the Options dialog box if ProSeries Express/1040 is installed. To learn about setting up these options, see Chapter 11, "Electronically filing an income tax return" and Chapter 12, "Processing tax refunds using bank products". To see the W-2 Employers selection, you must open the Options dialog box from a Form 1040 return. To see the Miscellaneous section, you must open the Options dialog box from a Form 1040 return, a Form 1040NR return, a Form 1120S return, or a Form 1065 return.

Directories options

The Directories section of the Options dialog box shows the drive and directory path for the following types of files:


Type of file	Directory name	Default drive and directory path¹
Primary file location	For a network installation, this is the location where all current-year client files must be stored. This location can be changed only from the ProSeries Express Admin workstation.	Stand Alone. Not applicable Network. X:\PROWIN04\04DATA where X represents F or greater.
Current-year client files	These files are stored in a directory named \04DATA within your ProSeries Express directory.	Stand Alone. C:\PROWIN04\04DATA Network. X:\PROWIN04\04DATA where X represents F or greater.
Previous year's client files	These files are stored in a directory named \03DATA within your ProSeries Express directory.	Stand Alone. C:\PROWIN03\03DATA Network. X:\PROWIN03\03DATA where X represents F or greater.
Destination for PDF-formatted files	These files are stored in a directory named \PROPDF\TY2004 on the drive that includes your ProSeries Express directory.	Stand Alone. C:\PROPDF\TY2004. Network. X:\PROPDF\TY2004 where X represents F or greater.
Destination for Converted Electronic Files	These files are stored in a directory named \04EFILE within your ProSeries Express directory.	Stand Alone. C:\PROWIN04\04EFILE. Network. X:\PROWIN04\04EFILE where X represents F or greater.

¹When using the universal naming convention, the drive can be a local drive on the Admin computer, for example C:\ or D:\. On workstations, the directory path can appear as \\<computername>\expwin04\04data.

Email Alert Registration options

When you installed the ProSeries Express program, you chose to accept or decline personalized e-mail notifications on service and support matters for your specific ProSeries Express products. Use the Email Alert Registration section of the Options dialog box to change your election.

Personalized e-mail notifications:

Inform you when ProSeries Express products you selected for installation become available or are updated

Inform you about support issues and present information relevant to your ProSeries Express products

If you select Accept, you are acknowledging that you understand that each time you connect to the Internet using the ProSeries Express program, the list of tax products that you have selected for installation will be transmitted to Intuit.

Firm and Preparer Information options

You can enter, edit, and review your firm and paid-preparer information (including Electronic Return Originator (ERO) information) in the following three areas of the Firm/Preparer Information section of the Options dialog box:

Firm Information

In this area, you can enter or change your firm's name and address, and enter other information about your firm.

Preparer/Electronic Return Originator (ERO) Information

This area is for information about each paid preparer.

Additional Firm Information

This area is for information about any additional firms for which you may be preparing returns.

The ProSeries Express program prints the applicable information in the Paid Preparer area on the appropriate forms for each client. ProSeries Express/Electronic Filing software also uses this information. If your firm's name and address is missing, you can't print or file returns.

The first time you start the program, ProSeries Express automatically enters your firm's name and address, preparer information, and other firm information depending on whether your customer information is in our database, and whether you used ProSeries 2003.


If these conditions exist	This happens	You should do this
Your computer or the ProSeries Express Admin workstation is connected to the Internet, and your customer information is in our customer database.	The Connected Customer Wizard obtains your firm's name and address from an Intuit Internet server, then enters that information in the Firm Information area of the Firm/Preparer Information section of the Options dialog box.	If necessary, edit your firm's name and address as explained in "Editing your firm's name and address".
You used ProSeries 2003, and ProSeries Express 2004 can locate the additional information about your firm that you used last year.	The ProSeries Express program transfers the additional information about your firm from your 2003 ProSeries program to the Firm Information area of the Firm/Preparer Information section of the Options dialog box.	If necessary, edit the transferred information as explained in "Entering other information about your firm".
You used ProSeries 2003, and ProSeries Express 2004 can locate the paid preparer information that you used last year.	The ProSeries Express program transfers the paid preparer and ERO information from your 2003 ProSeries program to the Firm/Electronic Return Originator (ERO) Information area of the Firm/Preparer Information section of the Options dialog box.	If necessary, edit the transferred information as explained in "Entering preparer and Electronic Return Originator (ERO) information".


Important:	In Network installations, the Firm/Preparer Information option affects all workstations.

Stand-alone. If the ProSeries Express program is installed for stand-alone use, go to that computer.

Network. If the ProSeries Express program is installed for network use, go to the ProSeries Express Admin workstation.


Tip:	Retransfer preparer information. If you want to retransfer preparer information from your 2003 ProSeries program, go to HomeBase, go to the File menu, select Transfer, then select Transfer Preparer and Billing Info. Afterward, adjust the information if necessary. For more information, see "Transferring practice-related information automatically".


Important:	Billing information. If you transfer billing information for separate ProSeries Express products at separate times, check your preparer information for accuracy after each transfer. This is necessary because the preparer information is transferred from your 2003 ProSeries program each time you transfer billing information.

Editing your firm's name and address


Definition:	Firm name and address. The firm name and address must be the primary firm name and location that you use in the normal course of business.

To edit the name or address of your firm in the gray-shaded part of the Firm Information area:

Select Edit near the bottom-right corner of the Options dialog box.

If product licensing hasn't occurred, a dialog box instructs you to go to the Tools menu and select License Products.

In the Edit Existing Firm Information dialog box, edit your firm's name and address.

Click OK.

Non-significant changes. If you've made non-significant changes to your firm's name and address (such as changing "Dr." to "Drive" in your firm's street address), your changes appear in the Firm Information area of the Firm/Preparer Information section of the Options dialog box.

Significant changes. If you've made significant changes to your firm's name or address, a dialog box instructs you to call Customer Service at 1-800-374-7317.

Click OK to close the instructional dialog box, then click Cancel to close the Edit Existing Firm Information dialog box. When it's convenient for you, call Customer Service at 1-800-374-7317 during ProSeries Express Customer Service's hours of operation. (For details about Customer Service's hours of operation, see "Contacting ProSeries Express Edition Customer Service".)

A ProSeries Express Customer Service representative will help you update your product licensing information.

Entering your firm's name and address


Definition:	Firm name and address. The firm name and address must be the primary firm name and location that you use in the normal course of business.

If the firm name and address area of the Firm/Preparer Information section of the Options dialog box is blank, either product licensing is required or your product licensing information must be updated. You cannot enter your firm's name and address directly into the program.

If product licensing is required or your product licensing information must be updated, the HomeBase Message Center displays the message "Product Licensing Required." For more information, see "Product Licensing Required".

If your firm's name and address do not appear in the firm name and address area of the Firm/Preparer Information section of the Options dialog box:

When it's convenient for you, call Customer Service at 1-800-374-7317 during ProSeries Express Customer Service's hours of operation.

You will perform product licensing or will update your product licensing information with the assistance of a ProSeries Express Customer Service representative.

After you've performed product licensing or updated your product licensing information, you'll see your firm's name and address in the firm name and address area of the Firm/Preparer Information section of the Options dialog box.

For more information, see "Licensing ProSeries Express products".

Entering other information about your firm

Enter or edit other information about your firm in the region of the Firm Information area that doesn't have a gray shaded background:


Tip:	Field information. For detailed information about any field in the Firm/Preparer Information section of the Options dialog box, right mouse click on the field, then select the About <Field> command from the shortcut menu that opens.

Entering preparer and Electronic Return Originator (ERO) information

To enter preparer information, scroll down to the Preparer/Electronic Return Originator (ERO) Information area and provide the requested information for each preparer who will be using ProSeries Express software.


Tip:	Multiple preparers. If one preparer will be preparing more returns than other preparers using ProSeries Express software, enter the information about that preparer first. Whenever anyone starts a return, the program enters the preparer code for the first preparer by default.

The following table explains each field in the Preparer/Electronic Return Originator (ERO) Information area:


Option	Explanation
Preparer Code	To identify each preparer who uses ProSeries Express software, enter a unique preparer code for each preparer. A preparer code can have: Up to three characters Letters, numbers, or a combination For information about using preparer codes when more than one preparer is using ProSeries Express software, see "Using preparer codes on returns".
Associated with Firm #	The default is 1. Use this field if you enter information about additional firms in the Additional Firm Information section. For more information, see "Entering information about additional firms" and "Firm numbers".
Print name in signature area?	If you check this box, the program prints the preparer's name on the Preparer's Signature line of the tax return. The preparer can then write his or her signature on top of or next to his or her printed name.
Preparer Name	Enter the preparer's name exactly as he or she wants it to be printed on client returns.
Self-employed?	If you check this box, the program checks the Self-Employed? box in the Paid Preparer area of the tax return. Checking the Self-employed? box does not replace the firm's name with the preparer's name. The program always prints the firm's name on the returns for which you are the paid preparer.
Social Security #	Enter the preparer's Social Security Number. The program adds the appropriate hyphens automatically.
Preparer Tax ID # (PTIN)	This field is for the Preparer's Tax Identification Number (PTIN). A PTIN is the letter P followed by the eight digit tax identification number. This field is optional. You can use Form W-7P, Application for Preparer Tax Identification Number in the federal products to apply for this number.
ERO Practitioner PIN	If the preparer plans to participate in the IRS Practitioner PIN program for electronic filing, enter the preparer's Practitioner PIN (Personal Identification Number). The number can be any five digits with the exception of all zeros ("00000").
Preparer E-mail	Enter the preparer's e-mail address.
Print date on return?	If you check this box, the program prints the current date in the Paid Preparer area of each tax return.
Preparer Phone	Enter the preparer's phone number.
CAF #	Enter the preparer's CAF number. This number is assigned by the IRS and is used on forms such as Form 2848, Power of Attorney and Declaration of Representative.


Tip:	Printing. To print the information in the Firm/Preparer Information section of the Options dialog box, right mouse click on the form (but not in a data field), then select Print from the shortcut menu that opens.

Entering information about additional firms

If more than one firm prepares returns for your clients, Intuit may authorize you to enter information about those firms under limited circumstances. For more information, call ProSeries Express Customer Service at 1-800-374-7317 during business hours. If Intuit authorizes you to enter Additional Firm Information, you can enter, edit, and review information in the Additional Firm Information area the same way that you enter, edit, and review information in the Firm Information area.


Important:	Multiple locations. If you operate your business in more than one location, each branch office must have a unique Customer Number and a separate copy of the ProSeries Express program. Shared expenses. If you share an office and other expenses with another firm, you can't share ProSeries Express software. Each firm must have their own Customer Number and copy of the ProSeries Express program.

Firm numbers

The ProSeries Express program enters "1" in the Firm # field of the primary firm, which is the firm whose information opens in the Firm Information area at the top of the Firm/Preparer Information section of the Options dialog box.

If you enter information about additional firms in the Additional Firm Information area, the ProSeries Express program enters "2," "3," "4," and so on in the Field # field of each additional firm.

If the Additional Firm Information area contains information about one or more firms, use the Associated with Firm # fields in the Preparer/Electronic Return Originator (ERO) Information area to identify the appropriate firm for each preparer.


Tip:	Invoices. To include firm and paid-preparer information on itemized invoices, see "Setting billing options for all clients".

Password options

You can use client-level passwords to help protect client data. You also can require that preparers enter an Electronic Filing password before electronically transmitting returns or extension forms.

If you want to use client-level passwords or an Electronic Filing password, you must enter a Master password first. The Master password can always be used in place of a client-level password or the Electronic Filing password.


Enter this password	Here	Later, provide the password when
Master	Passwords section of the Options dialog box	The ProSeries Express program requests that you enter the Electronic Filing password or a client-level password, but you choose to enter the Master password, and when you select a batch of returns protected by different client-level returns.
Electronic Filing	Passwords section of the Options dialog box	The ProSeries Express program requests that you enter the Electronic Filing password before returns or extension forms are transmitted electronically.
Client-level	The Save Tax Return dialog box, or the Set Password dialog box	The ProSeries Express program requests that you enter the client-level password when you open the client's file, or when you select the client's file in HomeBase for an operation such as printing or electronic filing conversion or transmission.


Important:	Last year's passwords. If the program can locate the Master password and Electronic Filing password that you used with last year's ProSeries program, it transfers them to the Passwords section of this year's Options dialog box the first time the ProSeries Express program starts this year. Network. You must enter the Master password from the ProSeries Express Admin workstation.

Note the following:

As you type a password, it appears as asterisks (******).

When you enter a new password, you must enter that password a second time to confirm it.

When you change a password, you must enter the existing password to demonstrate that you are authorized to change the password.

To delete your Master password or Electronic Filing password, enter the existing password in the first field, and leave the second and third fields blank.


Important:	Write it down. You are responsible for remembering your Master password. Write it down and store it in a safe place. You can use the Master password to access any client file that is password-protected.


Tip:	Master password. You can use the Master password when you select a batch of returns that are protected by different client-level passwords. You can also use it in place of the Electronic Filing password.

If you don't enter a password correctly, the associated return will not convert or transmit. If you have questions about returns that have failed conversion or transmission, check your Conversion log or Transmission log.

W-2 Employers options

Use the W-2 Employers section of the Options dialog box if you are filing federal individual returns electronically and you have several clients with the same employer or payer.

The W-2 Employers feature can save time entering data. It works like this:

Enter data about each relevant employer or payer, including the appropriate Federal ID number, in the W-2 Employers section of the Options dialog box.

When you prepare the Electronic Filing Smart Worksheet on the Form W-2, Form W-2G, Form 1099-R, or Form 1099-G worksheet, enter the Federal ID number first.

If that Federal ID number matches a Federal ID number in the W-2 Employers section of the Options dialog box, the ProSeries Express program flows the appropriate information about the employer or payer to the Electronic Filing Smart Worksheet on the Form W-2, Form W-2G, Form 1099-R, or Form 1099-G worksheet.


Important:	Network. The W-2 Employers feature is a global option that affects all workstations.


Tip:	Previous-year W-2 information. When you install ProSeries Express/1040, the program transfers the W-2 employer information that you entered in your 2003 ProSeries/1040 product, if any. If this occurred, edit the transferred information as necessary.

The W-2 Employers selection isn't available when you open the Options dialog box from HomeBase.


Tip:	Printing. To print this information, right mouse click on the form (but not in a data field), then select Print from the shortcut menu that opens.

W-2 Import options

W-2 Import reduces the need for you to enter your client's W-2 information manually. If you are filing federal individual returns electronically and you want to import your clients W-2 information directly into ProSeries Express, use the W-2 Import section of the Options dialog box to set up the feature.

Refund Infoline options

If you want to use the Refund Infoline, you can sign up in one of two ways: (1) you can opt-in during the Options Setup Wizard when you install ProSeries Express, or (2) go to the Tools menu, select Options, then select Refund Infoline. In the Refund Infoline dialog box, select the Enable your clients to receive e-file and bank product status from the ProSeries Express Refund Infoline check box.

You can have ProSeries Express update the "Client Package Ready" status automatically when you print your client's refund check. To do so, select the Automatically set the options to update the Refund Infoline status to "Client Package Ready" when checks are printed check box.


Tip:	You can also select (or clear) this option when you click the Print Check button on the toolbar.

Refund Infoline telephone number

When you meet with your clients to prepare their returns, you'll give them the toll-free 1-866-373-9777 telephone number that they can call 24 hours-a-day, seven-days-a-week to get the status of their returns.

General options

You can select general options for ProSeries Express, such as HomeBase settings and how you enter data on a form


Option	Explanation
HomeBase Settings
Show Grid Lines in the Detail View	You want grid lines to separate the rows and columns in the HomeBase Detail views.
Prompt to Save HomeBase View Changes	You want the program to prompt you to save the revised HomeBase view whenever you change a HomeBase view. If this option isn't selected, the program automatically saves your changes.
Field Navigation
Input Fields Only	The insertion point skips over data fields calculated by the program and advances to the next field that is available for data entry.
All Fields (Including Calculated)	The insertion point advances to the next field, regardless of whether it is a field available for data entry, or a field calculated by the program.
Data Entry
Show Pick Lists	Select this option if you want the program to display the pick list automatically when you select a pick list data field.
Use AutoFill	When you begin typing information such as a city, bank name, or company name in certain data fields on specific forms, the program helps you complete the data field by suggesting similar information that you previously entered.
Form Indicators
Show Field Icons	Shows the QuickZoom and Supporting Statements icons on the forms.
Show TSJ Indicators	Shows the Taxpayer/Spouse/Joint indicators when you select a T/S/J field in a Married Filing Joint return.
Show MFJ Split Warning	You want the program to remind you that it's your responsibility to review the Married Filing Separate returns that are created by the Split MFJ Return command.
QuickEntry Sheets
Start new clients in QuickEntry mode	You want the program to open new returns in QuickEntry mode instead of Forms mode.
Start existing clients in QuickEntry mode	You want the program to open existing returns in QuickEntry mode instead of Forms mode.
File Save
Save to Automatic Recovery file every	You want the program to save the active client's data to the temporary recovery file. After you select this option, select a time interval from 1 to 120 minutes.
Customer Information
Customer Information	Displays the customer number and ZIP code that were entered.
Manual Product Update Check	If you want to be prompted to check for product updates, select a time interval from 1 to 31 days here.
Client Status
Prompt to go to Client Status form when closing clients	You want the program to prompt you to update the information on the Client File summary when you exit a client file.